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Xerox® ConnectKey® for DocuShare®

Easy, intuitive scanning directly to your business processes
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With Xerox® ConnectKey® for DocuShare®, employees can securely capture paper documents and scan directly into their business processes, and IT and business administrators can easily configure and manage user and workflow processes.

Learn how ConnectKey for DocuShare is simple, powerful and intelligent and can make business users more productive. Basic scan to email and network scanning are great ways to help leverage your MFP investment. But if you need to capture information quickly and accurately, and need to find documents fast for vital business processes like accounts payable and invoice processing, customer service issues or compliance audits, then you need more options.

Say goodbye to multi-step processes and hello to seamless workflow productivity.

Key Features

Simple Scanning – Capture and digitize documents easily by setting up scan buttons on the MFP to your destination of choice:

  • To email addresses, personal or pre-set
  • To DocuShare collections, whether on-site or in the cloud
  • To shared network folders
  • To automated, preconfigured workflows

Browse from the MFP – Browse DocuShare directly from MPF touch screen for a scan destination

Business Intelligence – Add properties when scanning, or pull from a corporate database

  • Database lookup feature
  • Auto-populated pick lists
  • Auto fill of property values

One-Button Scan Workflows – Scans documents directly into preconfigured workflows

  • Set up department scan workflows such as Finance, Accounts Payable, HR or Legal
  • Scan to one or multiple people for approval
  • Scan to collection (folder)
  • Scan to a location that automatically triggers a workflow

Secure Card Authentication

  • LDAP/Microsoft Active Directory Support
  • Encryption and secure connections
  • Immediate access to all of your scan buttons with a simple swipe of your secure card

Your Challenges

Paper-intensive work environments create a number of challenges, including high costs, errors, decreased productivity, lack of storage, difficulty with compliance, and lower customer satisfaction due to the time it takes to locate documents.

Key Challenges

  • Recent industry surveys tell us that organizations are burdened by more paper than ever, and many are struggling to find the best ways to manage and organize it.
  • Most offices don't have a direct link from their MFPs to the desired document repository, resulting in an error-prone, multi-step process to upload scanned documents, which is time-consuming and costly.
  • Scanned documents are typically non-searchable PDFs, which makes it nearly impossible to find critical information when you need it most.
  • Employee productivity remains low if your workers are spending hours searching paper documents, costing your business more money.
  • Maintaining compliance is an unavoidable cost of doing business for many – and complying with government regulations requires easy retrieval of key information.
  • Maintaining customer satisfaction is important to any business, but delays in response times could greatly impact a customer's experience and loyalty.
  • Organizations are always looking for the best ways to take a step forward with their sustainability initiatives – and keeping a paper-intense office environment will cost your business money on paper, ink, toner, energy, transportation, storage, and postage.

How Xerox Can Help

Integrating MFPs with an enterprise content management (ECM) system is an easy way to save your organization money. MFPs can help automate tedious office activities by enabling employees to scan documents directly into an ECM workflow that routes documents automatically to specific departments or colleagues.

Why Choose Xerox?

With Xerox ConnectKey for DocuShare you can:

  • Scan to pre-defined workflows on-premise or in the cloud
  • Perform one-button capture to DocuShare collections, shared network folders and email
  • Add properties when scanning or pull from corporate database
  • Easily install and set up scan buttons for a variety of settings
  • Integrate one or multiple MFPS and leverage existing infrastructure
  • Create searchable PDF or PDF-A documents
  • Browse DocuShare or network folders from the MFP to choose a scan destination

The smart way to get more work done
To add business intelligence to scanning, while protecting security, ConnectKey for DocuShare lets you:

  • Enter properties as you scan to automate filing or processing
  • Look up data values in your company database, CRM, or ERP system from the MFP and apply them as properties, auto-filling fields to save time
  • Auto-create new collections on the fly (such as invoice number or customer name)
  • Customize a library of scan workflows on the MFP, organized in a convenient template hierarchy
  • Scan documents into pre-configured workflows, saving time and building efficiency
  • Login-protect scan buttons
  • Leverage LDAP/Microsoft Active Directory
  • Use the Xerox MFP's built-in security and encryption