When printers do more, you can do more.
It can. With Xerox® ConnectKey® Technology-enabled multifunction printers, you have the power to automate the way information moves through your business. That means you spend less time on paper shuffling and more time running your business.
Here are some ways workflow automation can save you time and money.
Save time, reduce risk by scanning invoices.
The average computer typist makes 8 typos for every 100 words and types 41 words per minute.1
Manually typing data from a stack of invoices into your accounting system can take hours, and even accurate typists make mistakes. You can cut data entry to minutes and reduce errors by scanning invoices with your multifunction printer (MFP). With the right software, it will convert document images to text, intelligently fill out standardized invoice forms, and forward them to Accounts Payable for approval.
Unify project management for remote teams
Cloud computing, social media, mobility solutions and collaboration are the four highest Small Medium Business priorities for 2015.2
What’s the good of having remote workers connected if they’re not all on the same page? Unfortunately that’s the case if your collaborative platforms are not in place and aligned with the needs of your workforce. Automated and centrally storing content eliminates the confusion, version control issues and network traffic of managing projects remotely so everyone is on – and working from – the same page. Documents are scanned at the multifunction printer (MFP) with unique identifiers and stored in Office 365 , Google Drive or Salesforce. Team members – both onsite and off – simply connect to their respective folder.
Cut costs, save time at campus copy center.
85% of college students own a smart phone and 52% own a tablet.3
Every dollar a college saves is a dollar it can use to hold down tuition. At the typical campus copy center, students with mobile devices email documents to the service desk where staff print them. When a copy center installs smart, email-enabled multifunction printers (MFPs), students can send documents directly to MFPs and print simple jobs themselves. That lets the copy center focus on value-added jobs such as assembling workbooks or printing and mounting posters.
Stay secure at the printer.
82% of US Businesses had at least one paper-based data loss.4
In today’s office environment, you can be sued or fined if the wrong person picks up a confidential document at a printer. Installing an electronic card reader ensures that the right person is there to collect a document as soon as it is output. You also need to prevent prying eyes from accessing documents in printer hard drives. Program your devices to delete documents as soon as they’re printed.